Email: Missed Meeting Rescheduling
Missing a scheduled meeting can happen for various reasons, but promptly addressing the situation by proposing a reschedule shows professionalism and respect for the other party's time. This email template is designed for anyone who needs to apologize for missing a meeting and wishes to arrange a new time.
When to Use This Email
- If you were unable to attend a scheduled meeting.
- After technical issues prevented you from joining a virtual meeting.
- When unforeseen circumstances caused you to miss a meeting.
Why We Need This Email
- To express regret and take responsibility for missing the meeting.
- To maintain professionalism and show respect for the other party’s time.
- To quickly re-establish communication and propose a new meeting time.
- To ensure continuity and progress on the discussed topics or projects.
How to Write a Good Missed Meeting Rescheduling Email
- Subject Line: Apologize and indicate the rescheduling intent, e.g., “Apology and Rescheduling Request for Missed Meeting.”
- Greeting: Address the recipient personally.
- Apologize: Briefly apologize for missing the meeting and, if appropriate, provide a concise explanation.
- Propose New Times: Suggest two to three new times/dates for the rescheduled meeting.
- Express Commitment: Reaffirm your interest in the discussion or project and your commitment to make the rescheduled meeting.
- Seek Confirmation: Ask the recipient to confirm the new meeting time or to suggest an alternative.
- Close with Appreciation: Thank them for their understanding and flexibility.
- Signature: Include your full name, position, and contact details.
This template ensures that your attempt to reschedule a missed meeting is seen as both professional and respectful, minimizing any potential negative impact and maintaining the momentum of collaboration or discussion.